What is the first thing you should do in the organization didn't have HR department and you are first HR manager!

Friends, here is my view and what I did on the above subject.

STAGE 1

Review the current practices / policies [if any].

Audit all HR activities that are performed [even the crude format].

HERE ARE THE CORE HR KRAs [ Key Result Areas]

KRA 1    :Recruitment / Selection.

KRA 2    :Workforce Planning and Diversity.

KRA 3    :Performance Management.

KRA 4    :Reward Management.

KRA 5    :Workplace Management and Relations.

KRA 6    :A Safe and Healthy Workplace.

KRA 7    :Building Capabilities and Organizational Learning.

KRA 8    :Effective HR Management Systems, Support and Monitoring.

STAGE 2

• Understand the organization.

• Understand the organization structure.

• Understand the organization systems.

• Understand the organization politics/influential people.

• Understand the organization / individual roles.

• Understand the organization / positions.

• Understand the individual job descriptions.

• Understand the job / job specifications etc…

STAGE 3

• Discuss the values / beliefs with senior management / CEO and the need for HR department.

• Discuss the expectations from HR department – short / medium / long term.

• Discuss with CEO, the organization's corporate objectives / strategies and how HR can contribute to the corporate objectives.

• Discuss / seek consensus on organization structure / management process.

• Discuss the current organization culture with senior management.

• Discuss with CEO / senior management the core activities / competences and business drivers of the organization.

To get a good start and hold on your credibility, you need these informations to start your work on HR department installation.

Get a copy of Corporate plan which outlines the Company's Vision, Mission, Corporate Objectives and Corporate Strategies. HR dept. is a support unit and hence must work closely with other depts.

STAGE 4

Even though there is currently no HR department, there are a number of HR activities are being carried out now. You have to know what they are / how it is being carried out / by whom. To collect and consolidate these, you need a quick HR Audit of the present situation.

AFTER you gather all the information and summarized, you should sit down with your boss [CEO] and discuss and prioritize the items, as follows:

• URGENT / IMPORTANT

• URGENT/ NOT IMPORTANT

• NOT URGENT/ IMPORTANT

• NOT URGENT / NOT IMPORTANT, BUT NEEDED DOWN THE LINE.

STAGE 5

Please REVIEW the HR MANUAL, as listed below.

Pick points out of it , as per your need, based on your discussion / audit results.

You may want to start up with

• HR DEPARTMENT OBJECTIVES.

• HR DEPARTMENT STRATEGIES.

• Draft on Recruitment / Selection Procedure / PROCESS.

• Draft on organization structure.

• Draft on job analysis / job descriptions / job specifications / competencies.

• Draft on payroll / compensation / administration.

• Appointment /Confirmation / Termination / Resignation / PROCEDURES / PROCESS.

• Induction program

• Orientation program

• Employee communications

• Training & development of the employees

• Performance Appraisals / management

Once you have the preliminary draft ready, you can start with your EMPLOYEE HANDBOOK

STAGE 6

Review the HRM Processes, make a note of what you think are important for the company and the priority ones.

Please add your inputs so that others will learn.

Regards

Ram

Founder & Director HR

ADR Group

Email: ram.k.reddy@adrgroup.in

Services: Infra & Fire Fighting| Property | Education | Product Promotion

Invitation for campus recruitments - A non profit activity

Dear Sir,

Sub: Campus Talent Pool: Ready to be placed in Pan Indian Corporate: A Request to your organization.

Greetings!

We are aware that your organization has been very active in the recent past and bagged orders in various prestigious Projects and looking forward for good talented fresh engineers who are ready to handle project implementation successfully.

We, ADR Group is committed to help untapped students in semi urban areas across India under our CSR activity called "Upadhi". Our mission is "Aiming for better society through our vision of providing employment for people in rural segments." Upadhi is completely a non-profit bustle where we will not charge any service fee neither from the government nor candidates or Corporates. Under "Upadhi" we have helped more than 500 graduates/Management students and placed them in various Corporates in current financial year. Please visit our blog to view our activities on http://notforprofit2010.blogspot.com/2011_04_01_archive.html.

We now have a Database of Students who have > 60% Aggregate (max 95%) , Well trained in all possible needs of Industry, Soft Skills and Project Deployment and execution in the fields of Engineering ( BE, Diploma), Pharmacy , MBA & MCA and other Graduate Studies.

We now request your esteemed organization to join hands and pick up the talented students ready to be placed in your related jobs across Pan India. We assure you that after Campus Selection, we will further train the Students by industry proven personalities exactly for your organizational needs in coordination with your HR before we send them to you. By the time our Students join your organization they shall be ready to handle various techniques including technology, behavioural, communication skills and attitude.

We request you to instruct your concerned HR Authorities to arrange Campus Interviews for our Students exclusively for your needs. This helps us to deliver ready man power who can take up challenges across pan India.


Regards
Ram
Email: ram.k.reddy@adrgroup.in