What is the first thing you should do in the organization didn't have HR department and you are first HR manager!

Friends, here is my view and what I did on the above subject.

STAGE 1

Review the current practices / policies [if any].

Audit all HR activities that are performed [even the crude format].

HERE ARE THE CORE HR KRAs [ Key Result Areas]

KRA 1    :Recruitment / Selection.

KRA 2    :Workforce Planning and Diversity.

KRA 3    :Performance Management.

KRA 4    :Reward Management.

KRA 5    :Workplace Management and Relations.

KRA 6    :A Safe and Healthy Workplace.

KRA 7    :Building Capabilities and Organizational Learning.

KRA 8    :Effective HR Management Systems, Support and Monitoring.

STAGE 2

• Understand the organization.

• Understand the organization structure.

• Understand the organization systems.

• Understand the organization politics/influential people.

• Understand the organization / individual roles.

• Understand the organization / positions.

• Understand the individual job descriptions.

• Understand the job / job specifications etc…

STAGE 3

• Discuss the values / beliefs with senior management / CEO and the need for HR department.

• Discuss the expectations from HR department – short / medium / long term.

• Discuss with CEO, the organization's corporate objectives / strategies and how HR can contribute to the corporate objectives.

• Discuss / seek consensus on organization structure / management process.

• Discuss the current organization culture with senior management.

• Discuss with CEO / senior management the core activities / competences and business drivers of the organization.

To get a good start and hold on your credibility, you need these informations to start your work on HR department installation.

Get a copy of Corporate plan which outlines the Company's Vision, Mission, Corporate Objectives and Corporate Strategies. HR dept. is a support unit and hence must work closely with other depts.

STAGE 4

Even though there is currently no HR department, there are a number of HR activities are being carried out now. You have to know what they are / how it is being carried out / by whom. To collect and consolidate these, you need a quick HR Audit of the present situation.

AFTER you gather all the information and summarized, you should sit down with your boss [CEO] and discuss and prioritize the items, as follows:

• URGENT / IMPORTANT

• URGENT/ NOT IMPORTANT

• NOT URGENT/ IMPORTANT

• NOT URGENT / NOT IMPORTANT, BUT NEEDED DOWN THE LINE.

STAGE 5

Please REVIEW the HR MANUAL, as listed below.

Pick points out of it , as per your need, based on your discussion / audit results.

You may want to start up with

• HR DEPARTMENT OBJECTIVES.

• HR DEPARTMENT STRATEGIES.

• Draft on Recruitment / Selection Procedure / PROCESS.

• Draft on organization structure.

• Draft on job analysis / job descriptions / job specifications / competencies.

• Draft on payroll / compensation / administration.

• Appointment /Confirmation / Termination / Resignation / PROCEDURES / PROCESS.

• Induction program

• Orientation program

• Employee communications

• Training & development of the employees

• Performance Appraisals / management

Once you have the preliminary draft ready, you can start with your EMPLOYEE HANDBOOK

STAGE 6

Review the HRM Processes, make a note of what you think are important for the company and the priority ones.

Please add your inputs so that others will learn.

Regards

Ram

Founder & Director HR

ADR Group

Email: ram.k.reddy@adrgroup.in

Services: Infra & Fire Fighting| Property | Education | Product Promotion